Impactful Real Estate Administration Programme: R12,000 Stipend

Explore the Impactful Real Estate Administration Programme, including qualification requirements, duties, the R12,000 stipend and how to apply.

Impactful Real Estate Administration Learning Program Requirements, Stipend and Application Guide Essay

Working in real estate has more to offer than dealing with homes and properties, and estate agents. There are other professionals behind the curtain that work in the background, ensuring that all the documents are correctly kept and that the landlords and other stakeholders are well informed.

Impactful real estate administration learning program gives an insight into the lesser-known aspects of the work. Sponsored by Impactful, powered by LRMG, in partnership with IHS Towers, the program focuses on the administrative aspect of real estate work.

If you have completed a diploma in real estate, property management, property studies, town and regional planning, business administration, public administration, legal studies or another relevant course – you could benefit from gaining experience in the lesser-known aspects of the work.

However, it is essential to ensure that there are no misconceptions about the application process.

Programme details at a glance

Programme detail	Information
Programme	Real Estate Administration Learning Programme
Programme provider	Impactful, powered by LRMG
Partner organisation	IHS Towers
Role	Real Estate Administration Intern
Location	Rosebank, Gauteng
Duration	12 months
Advertised stipend	R12,000
Work area	Property administration and lease management

The above details are based on the information provided by the programme. Please refer to the official document to ensure that applications are still being accepted and that there are no additional requirements.

Who can apply

The vacancy is open for graduates who have completed a diploma in the advertised fields, as well as for those who completed their studies in another field with relevant modules. The experience required by the programme is between 0 and 2 years in an administrative, property, real estate, lease administration or similar work environment.

Administrative experience is not mandatory. However, a relevant diploma is vital before considering submitting an application. It is not enough to have a matric qualification. If your diploma does not state any of the specialisations mentioned above, double-check the modules that you have completed against the job description to ensure that your application aligns with the requirements. If there is uncertainty that the listed qualifications match the requirements of the programme, contact the programme provider to request clarification on the eligibility. Instead of assuming that your application is strong, it is better to ask.

Responsibilities

It is one thing to deal with papers, but property administration involves much more responsibility. A successful real estate team knows that it cannot keep track of the agreements, manage the dates and stay in touch with all the stakeholders without the help of a well-organised and competent administrative professional. The main responsibilities of the described program include:

1. Managing lease documents

One of the primary responsibilities of a real estate administration intern is ensuring that all the documents relating to the lease are safely stored and easy to extract. As such, the administrative assistant would be expected to upload signed lease agreements, organise supporting documents and assist with extensions and addendums. In each case, the accuracy and organisational skills of an administrative assistant can make a difference.

2. Monitoring renewals and expiry information

A crucial aspect of a property lease is managing the dates – whether the agreement expires or there is a need to renew it. The administration intern is expected to assist the administration team in maintaining the lease portfolio and ensuring that the expiry records and renewals are in order. It is necessary to keep track of the documents in a safe and accessible place. This requirement helps the team identify and address any issues with the lease.

3. Updating landlord information

Another responsibility of the administrative assistant is to update the landlord records, including the relevant documents and contact details. It is essential to maintain quality professional communication in the property administration field. As such, accuracy and proper procedures are required when maintaining the information.

4. Tracking applications and correspondence

Finally, an administrative assistant would be expected to manage the application records of the property, update the application register and keep the correspondence with the landlords in order. Each of the elements requires up-to-date information, a thorough understanding of the instructions and attention to detail.

Administrative skills to learn

A relevant diploma is just the beginning of the necessary qualifications. If someone wants to become a successful real estate administration assistant, it is vital to understand the practical aspect of the work. As there are multiple areas to consider, here are several things that you need to learn before applying for the vacancy:

Microsoft office: The job description mentions several Microsoft office applications, including Word, Excel, PowerPoint and Outlook. It is evident that Excel skills are needed, but it is essential to be proficient in other applications. For instance, the organisational skills required for managing expiry records and other documents can be transferred to the register management and other tasks.

Organisation: It goes hand-in-hand with the previous skill, but it is essential to highlight the experience of a candidate who knows how to store and retrieve the information efficiently.

Attention to detail: It is impossible to manage all the records and dates without making a mistake. However, a competent administration assistant is able to avoid errors when updating information and double-check the data when necessary. One wrong name or telephone number can create confusion and lead to significant issues.

Communication: The vacancy requires excellent communication skills, including the ability to communicate with landlords and other stakeholders. As such, it is important to ensure that the application highlights the relevant skills. It is essential to be confident when dealing with other professionals.

Confidentiality and integrity: While it may seem that a property administration assistant deals only with papers, the truth is different. There is sensitivity and confidentiality to consider. It is necessary to ensure that the information reaches the right people and that there is no unauthorized access.

Problem-solving: Not everything is black and white in the real estate administration work. Sometimes it is necessary to solve problems to complete the task.

Experience with property management, telecommunications, lease administration or site acquisition is also viewed as an advantage. Having the right qualifications increases the chances of getting the job.

The stipend

The stipend that is on offer for the 12-month fixed-term contract is R12000. It is essential to understand that this is the stipend, and not a permanently fixed salary. If the application is submitted and the candidate gets the offer, it is necessary to carefully reread all the conditions of employment to ensure that there is no misunderstanding. One of the critical aspects is learning how the payments would be processed, including the number of hours and days that the intern is required to work per week.

How to apply

The final step is to complete the application process. Although it seems simple, making sure that the application is strong is vital. If there is no idea what to write in the application form, here are some pointers:

1. Review the qualification: First and foremost, ensure that the diploma is indeed relevant to the program. If there is a doubt, it is better to double-check the list of the modules and see if there are at least some subjects that align with the responsibilities of the administrator.
2. Update the CV: Next, update the CV and make sure that all the relevant modules, computer skills, work experience and any administrative experience is mentioned.
3. Demonstrate practical skills: If the candidate has some experience with Excel, maintaining the documents and performing other administrative tasks, it is essential to mention it.
4. Prepare supporting documents: Make sure to prepare all the necessary documents, including the required qualifications and personal information. Always follow the instruction of the application procedure to avoid rejection due to technical issues.
5. Apply for the vacancy: Finally, apply for the vacancy, but only through the official website. It is necessary to read the instruction carefully before submitting all the application documents.

Application procedure

The information about the application procedure can be found here:

Real Estate Administration Learning Programme (Impactful)

Carefully reread the instruction and make sure that all the documents are submitted. It is vital to check the personal information, including dates of birth and other details, to avoid rejection due to a clerical error.

Double-checking is advisable. If there is uncertainty whether the application was approved, it is always possible to contact the Impactful and ask for the status of the application.

In the meantime, it is worth preparing for the next steps, considering the option that the vacancy will be filled. Even if it is not the case, another opportunity might arise.

People who find themselves in a similar position often ask the same questions. Here are the most common queries and the answers to help prepare for the next steps:

Can someone with only Grade 12 apply?

Unfortunately, the requirement is a diploma, and not a matric certificate.

Is previous work experience compulsory?

The experience is between 0 and 2 years in an administrative, property, real estate, lease administration or related environment. Therefore, it is better to double-check the requirements.

Where is the program based?

In Rosebank, Gauteng.

Does the program guarantee a permanent job?

Unfortunately, no.

What should I do if I am not selected?

It is worth continuing preparing for other vacancies. Moreover, it might be a good idea to gain some additional experience with Excel, learn another relevant skill or update the CV.

Conclusion

The Impactful real estate administration learning program is an excellent opportunity for those who want to obtain the experience in the lesser-known sphere of the real estate industry. The vacancy is a perfect choice for those who want to gain the knowledge about the lease documents, landlord records, application tracking and other responsibilities. It is vital to double-check the requirements and ensure that everyone who is eligible applies for the vacancy. If the Rosebank is a convenient place for someone to work, it is worth submitting the application. However, there are also some factors to consider. Make sure to complete all the necessary steps and apply for the vacancy.